When we talk about Personal Information, we mean information or an opinion about an identifiable individual (not a company), whether or not that information or opinion is true or in a material form (Personal Information).
3.2 “Personal Information” is information we hold which is identifiable as being about you
4.1 How we collect Personal Information
We collect Personal Information in the ordinary course of our business, which is the provision of a pre-employment programs, post placement support, Indigenous mentoring and resilience workshops which help recruiters find the right candidates, and job seekers to maximise their employment options and develop their careers. Personal Information is collected when you:
Information will only be collected directly from you unless you authorise another person to provide the information.
4.2 What Personal Information is collected?
The types of Personal Information we collect includes your name, address, telephone number, email, IP address, some social media details, bank account information (where provided), the ABN 22 647 451 527 of non-incorporated entities and any additional information you provide to us including when you create an account for, or otherwise interact with, Footprints Employment & Training.
Where you contact us on behalf of your employer or job provider, the information you provide often contains information about your employment, position and employers contact details
5.1 Why we collect Personal Information
We collect your Personal Information for the primary purpose of operating Footprints Employment & Training. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
Examples of when we may use your Personal Information include:
5.2 Direct marketing
Where you provide us with consent to do so (e.g. if you have subscribed to our email lists or have indicated that you are interested in receiving offers or information from us), we send you marketing communications by email about products and services that we feel may be of interest to you.
We (or an appointed third party) may also conduct surveys or market research and may seek other information from you on a periodic basis. These surveys will provide us with information that allows improvement in the type, quality and the manner in which our goods and services are offered to you.
You can opt-out of such communications if you would prefer not to receive them in the future by using the “unsubscribe” facility provided in the communication itself.
5.3 Use of de-identified data
The data we collect may have analytical value to us, our business partners and our related entities. We reserve the right to process, distribute or sell information we collect through our services. However, we will only distribute data which has been de-identified or otherwise to our associates in accordance with this Policy.
6.1 What are cookies
Cookies are small text files that are placed on your computer by the websites you visit. They are processed and stored by your web browser. When you visit a website or engage with a business through social media, certain information is collected by cookies. This is generally anonymous information and it does not reveal your identity. In and of themselves, cookies are harmless and serve crucial functions. They are widely used in order to make websites work more efficiently and improve the user experience, as well as to provide information about the use of a website.
By storing and using information about your use of our website, including preferences and habits, we are able to make your visit to our website more productive. For example, some cookies remember your language or preferences so that you do not have to repeatedly make these choices.
6.3 We use the following types of cookies:
6.4 How can I remove cookies
7.1 Security mechanisms we employ
Generally, we store your Personal Information using secure servers protected from unauthorised access, modification and disclosure. However, like most businesses we hold some information on our staff’s computers (such as emails from you) and where necessary as hard copy files (such as printed invoices).
Our systems are located in Australia and are managed by us and our service providers. Personal Information that we store or transmit is protected by security and access controls, including username and password authentication, two-factor authentication, and data encryption (such as SSL) where appropriate.
In our dealings with third party service providers, we take care to work with subcontractors and service providers who we believe maintain an acceptable standard of data security compliance.
7.2 How long we keep your Personal Information
We retain your Personal Information for as long as is necessary to provide the goods and services to you, as required for our internal business operations, and to comply with our legal obligations.
If we hold Personal Information about you, and we do not need that information for any purpose, we will take reasonable steps to destroy or de-identify that information, in accordance with the Australian Privacy Principles (APP), unless we are prevented from doing so by law.
Under Australian law, financial records, such as those relating to financial transactions, must be retained for 7 years after the transactions associated with those records are completed.
Who we share your Personal Information with?
Your Personal Information may be disclosed to:
(a) our employees, a related company and our professional advisers (lawyers, accountants, financial advisers etc.);
(b) regulators and government authorities in connection with our compliance procedures and obligations, including law enforcement agencies to assist in the investigation and prevention of criminal activities;
(c) a third party, in order to enforce or defend our rights, or to address financial or reputational risks;
(d) a rights holder in relation to an allegation of intellectual property infringement;
(e) third party contractors, suppliers and service providers with whom we have a business association, including:
We will not disclose your Personal Information other than in accordance with this Policy without your consent.
If you contact us with a general enquiry, we may interact with you anonymously or through the use of pseudonyms. However, you are required to provide true and accurate details when requesting the supply of goods or provision of services. You agree you will provide accurate information if we require it.
Information and corrections
We endeavour to only hold Personal Information that is accurate, complete and up-to-date. You have the right to make a request to access Personal Information which we hold about you and to request corrections of any errors in that data. To make an access or correction request, contact us using the contact details provided at the end of this Policy.
In order to protect your Personal Information, when you contact us, we may require identification from you before releasing the requested information or making the correction.
Your privacy is important to us. If you have any complaints, concerns or questions about our handling of your Personal Information, we ask that you first contact our privacy officer whose contact details are listed below. We will investigate your complaint and reply to you in writing if you provide us with contact details and request us to do so.
Post: 6/23 Junction Boulevard, 6164 Cockburn Central
If, after we have conducted our investigations you are still not satisfied then we ask you to consult with the Office of the Australian Information Commissioner:
Telephone: 1300 363 992 (from overseas +61 2 9284 9749)
Post: GPO Box 5218, Sydney NSW 2001
We will need to change this policy from time to time in order to make sure it stays up to date with the latest legal requirements and any changes to our privacy management practices.
When we do change the policy, we’ll make sure to notify you about such changes, where required. A copy of the latest version of this policy will always be available on this page.